Types of Council Meetings
The Village of Clemmons Council meets in regular session twice a month and may meet at other appointed times as needed. The Village Council meets in regular session at 6 pm the second and fourth Monday of each month in the Council Chambers of Village Hall, located at 3715 Clemmons Road.
Special meetings may be called by the mayor, mayor pro tempore, or any two council members. Notice of time, place, and reason of the meeting will be posted on the bulletin board outside of Village Hall at least 48 hours in advance and will be posted on the Village’s website.
Recessed or Continued Meeting
The Council may recess a meeting to a specified time, date, and location without further notice to members or the public’s being required. This is accomplished through an approved motion.
The council has authority to hold joint meetings and public hearings with the governing bodies of other governmental units, and such joint meetings may be held in the jurisdiction of either body. They may be regular or special meetings. The council may, from time to time, hold joint meetings with the Planning Board or with any other advisory board or committee of the Village.
An emergency meeting may be held to deal with an emergency situation at any time. The state's definition of an emergency meeting has two elements. First, the meeting must concern generally unexpected circumstances, and second, those circumstances must require immediate consideration by the council.
Work Sessions, Informal Meetings & Committee of the Whole
The council may hold work sessions, informal meetings, or committee of the whole meetings; however, no final action may be taken at such a meeting, unless the notice of the meeting states that action may be taken. The Open Meetings Law defines an “informal meeting” as any gathering of a majority of the council for the purposes of considering or deliberating on the public business. Such a meeting is an official meeting of the council and requires 48 hours advance notice to the public.
The law exempts genuine social gatherings involving a majority of the council from constituting an official meeting of the council.
The organizational meeting falls on the first regular meeting date in December following elections in November. The organizational meeting appears as a section of business on the regular meeting agenda and includes the oath of office administered to incoming or returning council members.
The organizational meeting also includes the designation of a mayor pro tem, who is to serve as presiding officer of the Village Council in the absence or disability of the mayor. The mayor pro tem assumes the powers and responsibilities of the mayor only in the absence or disability of the mayor. The mayor pro tem is an elected council member, and therefore, retains the right and responsibility to vote on all matters. The council may use the organizational meeting to appoint / reappoint Village representatives on area, county, or regional task forces and committees. The council may also use the organizational meeting to set its upcoming calendar year meeting schedule.